Before booking, define what you want to resolve: assess a new factory, review a sample, discuss capacity or follow an existing order. Select organisations and cities that serve this goal and check appointment availability.
Prepare a short brief for each meeting: product, expected quantity, specifications, open questions and intended outcome. Leave enough time between appointments for travel and reviewing notes.
Clarify language and interpretation requirements in advance, including whether you need a business interpreter or someone familiar with product terminology. Coordinate photography and access to work areas with the factory.
After the visit, collect agreed actions: a document, sample, quotation or reply date. Complete the visit with a follow-up plan assigning an owner and timing to every action.